Waverunners,

EVERYONE IS EXPECTED TO READ THIS EMAIL FOR REFERENCE SO THE MEET CAN GO SMOOTHLY ON THURSDAY :)

Heat Sheets & Swimmer Prep:

All swimmers must be aware of which events they are swimming and have them written down from the heat sheet. Please refer to the 'Tips & Tricks For Parents' section in this email for instructions on how to properly label your kids' wrists with their events, and if you have a 10 & Under, how to label their shoulders for easy identification BEFORE arriving at the meet. The heat sheet is your responsibility to have either printed or digital access to, and it can be found in the following places:

• This email as an attachment
• Our website in Swim Meet Info
• SwimTopia App (Free and Premium Versions)

Theme - Red, White & Blue! Come decked out in your America gear! We are hosting the league-wide Swim Across America fundraiser to help raise funds for cancer research. Simply follow the link below to donate and make sure to select our team!

Swim Across America Fundraiser

Stroke Clinic on Friday - This week's stroke clinic will be on Dives & Starts! Reminder that this is from 9-10 AM and Fun Friday is 10-11 AM.

Tips & Tricks for Parents:

• SHARPIE! It would be best to write your swimmer’s events, heat & lane number on their arm prior to arriving. Please see the image below as an example.
• FOR OUR LITTLE SWIMMERS, we recommend writing their full name, age, and WAT on their shoulder so that volunteers can easily place them where they need to be. Our littles get nervous, and we do not want them to get lost

• Swimtopia App: The heat sheet and your child's events are available in the app. If you wish to get live results, reminders for events, and other premium features, the app does allow you to upgrade. However, this is not necessary, and having the heat sheet is plenty enough
• Extras! Please bring extras of everything for your swimmers! Goggles, towels, swim caps - you never know when something will break!

Swim Meet Outline:

• 3:30 PM - Parking assistants arrive to set up the parking lot and signs
• 4 PM - Waterton Communities Pool closes to members for swim meet set up
• 4-5 PM - Concession stand set up, pool set up, deck cleanup of furniture, team arrival (please be at the pool by 5:15 PM)
• 4:55 PM - ALL WAVERUNNERS SHOULD BE AT THE POOL
• 5:00 PM - Waterton Warm Up 
  • 5-5:10 - 13-18 year olds
  • 5:10-5:20 - 11-12 year olds
  • 5:20-5:30 - 7-10 year olds (7-8 optional, 6 & Under no warm up)
• 5:30 PM - Visiting Team Warm Up
• 5:30 PM - All volunteers have checked in as they arrived in the club house with Tiffany Harper
• 5:40 PM - Judges and Starters Meeting at the Starter Stand
• 5:45 PM - Timers Meeting in the Clubhouse
• 6:00 PM - Meet begins

Meet Format:

Our swim meets tend to last close to four hours, with most of the 10 and under events coming in the first two hours. As you familiarize yourself with our heat sheet and pacing, you can better gauge on when you can leave once your swimmer has finished their events and you have served your volunteer spots at each meet. PLEASE DO NOT LEAVE THE SWIM MEET WITHOUT CHECKING WITH COACH JENNA FIRST.

Each swimmer can swim up to 3 individual events and two relays. Relays are generated by best times in each stroke or in freestyle. Each gender and age group has two relays: freestyle (all swimmers do freestyle) and medley (each swimmer does a different stroke). At our meets we will try to have as many relays as possible so our swimmers can get more practice, it just depends on our numbers at each meet.

Meet Rules & Expectations:

• Please park properly in the parking lot. We will have some reserved spots for key volunteers to load and unload their gear for the meet, but the rest of the parking lot is first-come, first-served. We ask that all overflow parking be parked on the left side of the street (from the perspective of one driving towards the pool). This leaves room for cards to come in and out and for an ambulance to get to the pool quickly in case of an emergency
• Parents must stay in the observer's section at all times except when recording/watching their swimmer. Our area is a large area where most of the pool furniture is during practice.
  • The observer area is the large sitting area in front of the clubhouse for Waterton, the visiting team has the opposite, smaller side to sit on
  • No families should be in the pavilions, the one outside of the gate is for the other team's swimmers and the one behind the blocks is for our older kids
  • If you have young kids, we ask that they stay with you at your sitting area until they are needed for staging.
• DO NOT FILM OR TAKE PICTURES FROM BEHIND THE BLOCK
• It is Bring Your Own Chairs & Shade. We cannot use the HOA furniture during swim meets. Most families bring folding chairs and towels/blankets. Some even bring a pop-up canopy. Seating is first-come, first-served.
• We ask that the area at each end of the pool be kept as clear as possible outside of times you are watching/recording your swimmers, we need that space for our volunteers, swimmers, and coaches to operate
• There will be no traffic near the starter stand, we will have this blocked off. This area is for coaches and head volunteers only to help keep the meet on track
• We encourage good sportsmanship at all times, including at our own kids. We are all competitive, but a huge part of the success of summer swim is encouraging one another. Waterton is a positivity-only zone :)
• Volunteers, please make sure you report by 5:30 PM to the computer room to check in on meetings, you have first-half volunteer shifts, and by event 30 for second-half volunteers
• Keep your area clean, it makes clean up at the end of the meet much easier.

Additional Information:

• Concession Stand: Please see our heat sheet for the full menu. We have a couple of changes:
  • King of Pops will be outside the tennis court selling their popsicles for $5 each. We get a small kickback of $1 per popsicle for the program!
  • We will have a limited supply of ribbon books (meant to help you keep track of your swimmer's ribbons) and team t-shirts for sale as well

Looking forward to a great meet, thank you Waverunners!

Gio De La Peña