Waverunners,

I have attached our heat sheet for your convenience. This is our guide to what events are happening and when. The menu with prices for the concessions is here as well!

EVERYONE IS EXPECTED TO READ THIS EMAIL FOR REFERENCE SO THE MEET CAN GO SMOOTHLY ON THURSDAY :)

Theme - Super Hero Night and Senior Night! Simply put, wear your best super hero gear and stay till the end to celebrate our senior swimmers!

Tips & Tricks for Parents:

• SHARPIE! It would be best to write your swimmer’s events, heat & lane number on their arm prior to arriving. Please see the image below as an example.
• FOR OUR LITTLE SWIMMERS, we recommend writing their full name, age, and WAT on their shoulder so that volunteers can easily place them where they need to be. Our littles get nervous, and we do not want them to get lost

• Swimtopia App: The heat sheet and your child's events are available in the app. If you wish to get live results, reminders for events, and other premium features, the app does allow you to upgrade. However, this is not necessary, and having the heat sheet is plenty enough
• Extras! Please bring extras of everything for your swimmers! Goggles, towels, swim caps - you never know when something will break!

Swim Meet Outline:

• 3:30 PM - Parking assistants arrive to set up the parking lot and signs
• 4 PM - Waterton Communities Pool closes to members for swim meet set up. Set up crew is the only people allowed inside the gate until 4:30.
• 4-4:30 PM - Concession stand set up, pool set up, deck cleanup of furniture
• 4:30-4:50 PM - team arrival (please be at the pool by 5:15 PM)
• 4:55 PM - ABSOLUTE LAST MINUTE ARRIVAL FOR OUR 11 & UPS FOR WARM UP, & ALL WAVERUNNERS SHOULD BE AT THE POOL
• 5:00 PM - Waterton Warm Up
• 5:25 PM - Visiting Team Warm Up
• 5:30 PM - All volunteers have checked in as they arrived in the club house with Tiffany Harper
• 5:40 PM - Judges and Starters Meeting at the Starter Stand
• 5:45 PM - Timers Meeting in the Clubhouse
• 5:55 PM - Bubble Heat (if the other team requires it)
• 6:00 PM - Meet begins

Meet Rules & Expectations:

• Please park properly in the parking lot. We will have some reserved spots for key volunteers to load and unload their gear for the meet, but the rest of the parking lot is first-come, first-served. We ask that all overflow parking be parked on the left side of the street (from the perspective of one driving towards the pool). This leaves room for cards to come in and out and for an ambulance to get to the pool quickly in case of an emergency
• Parents must stay in the observer's section at all times except when recording/watching their swimmer. Our area is a large area where most of the pool furniture is during practice.
  • The observer area is the large sitting area in front of the clubhouse for Waterton, the visiting team has the opposite, smaller side to sit on
  • No families should be in the pavilions, the one outside of the gate is for the other team's swimmers and the one behind the blocks is for our older kids
  • If you have young kids, we ask that they stay with you at your sitting area until they are needed for staging.
• DO NOT FILM OR TAKE PICTURES FROM BEHIND THE BLOCK
• It is Bring Your Own Chairs & Shade. We cannot use the HOA furniture during swim meets. Most families bring folding chairs and towels/blankets. Some even bring a pop-up canopy. Seating is first-come, first-served.
• We ask that the area at each end of the pool be kept as clear as possible outside of times you are watching/recording your swimmers, we need that space for our volunteers, swimmers, and coaches to operate
• There will be no traffic near the starter stand, we will have this blocked off. This area is for coaches and head volunteers only to help keep the meet on track
• We encourage good sportsmanship at all times, including at our own kids. We are all competitive, but a huge part of the success of summer swim is encouraging one another. Waterton is a positivity-only zone :)
• Volunteers, please make sure you report by 5:30 PM to the computer room to check in on meetings, you have first-half volunteer shifts, and by event 30 for second-half volunteers
• Keep your area clean, it makes clean up at the end of the meet much easier.

Additional Information:

• Concession Stand: We accept cash and Venmo, and have a variety of food and drink options listed on the menu in the heat sheet.
  • King of Pops will be outside the tennis court selling their popsicles for $5 each. We get a small kickback of $1 per popsicle for the program!
  • We will have a limited supply of ribbon books (meant to help you keep track of your swimmer's ribbons) and team t-shirts for sale as well

Thanks so much Waverunners, looking forward to a fun meet!